Lead pipeline
Every trip enquiry becomes a tracked lead
New when the traveller submits. Contacted when you reply. Converted when they book. See how many active enquiries you have and which channels are sending real trips.
Quick Answer
Formgrid Services fits travel agencies and tour operators because every package includes a trip enquiry form that captures destination, dates, travellers, and budget before you reply, Google Sheets sync so your team sees new leads in real time, a lead pipeline with follow-up reminders so warm enquiries never go cold, and a WhatsApp-friendly contact flow so you can continue the conversation where travellers already message you. Setup from $500. Live in 3 to 5 days. This is a credibility website with organised lead capture, not a booking engine.
The problem most travel agency websites have
Most small travel agencies get interest on Instagram first. Followers browse destinations and packages, then hit a vague contact page or a DM, and leave without a clear way to enquire.
When someone does get in touch, the details are incomplete. No travel dates. No budget. No number of travellers. You spend the first message asking basics instead of selling the trip.
There is no tracking of which Instagram post, Reel, Google search, or referral sent the lead. No follow-up system once an enquiry comes in. Some travellers get a fast reply. Others go cold while you are on the road with a group.
You built the audience. The website is not converting it into organised booking enquiries.
What happens when the system works
- 1
A visitor fills in your trip enquiry form on your website with destination, dates, travellers, and budget.
- 2
The submission lands in your Formgrid dashboard instantly as a tracked lead.
- 3
A new row appears in your Google Sheet. Your team sees it immediately without logging into anything new.
- 4
You get an email notification with trip details: name, WhatsApp number, destination, travel dates, travellers, budget, and special requirements.
- 5
The lead sits in your pipeline as New. You mark it Contacted when you reply on WhatsApp or email. Converted when they book.
- 6
After one month you can see exactly how many enquiries came from Instagram, how many from Google, and how many from referrals. You know which marketing is working.
Your enquiry form will collect
- Name
- WhatsApp number
- Destination interested in
- Travel dates
- Number of travellers
- Budget range
- Special requirements
- How they heard about you, captured automatically via UTM tracking
What Is Included
Everything behind your travel enquiry form
Travellers submit a trip enquiry. You get a tracked lead, a shared sheet row, and a professional email with the details you need before you reply on WhatsApp.
Google Sheets sync
Your team sees new enquiries in real time
Each trip enquiry appears as a new row in Google Sheets within seconds. Destination, dates, travellers, budget, and source channel land in one shared sheet without extra logins.
Email notifications
Instant alerts with full trip details
Every submission triggers a formatted email with name, WhatsApp number, destination, travel dates, number of travellers, budget range, and special requirements.
Follow up reminders
Warm trip enquiries never go cold
Set a follow-up date on any lead. On that date you get an email reminder with the traveller details and your notes from the last conversation.
UTM Source Tracking
After one month you know exactly how many enquiries came from Instagram, Google, or referrals. Spend time on channels that actually send bookable trips.
WhatsApp-friendly follow-up
Collect a WhatsApp number with the trip details so your first reply continues a real conversation, not a cold DM chasing missing information.
Other Formgrid Services industries
Formgrid Services uses the same lead system across industries. If you work in another vertical, these pages show how it is adapted for that audience.
One booked group trip or safari package can be worth thousands. This system pays for itself from your first or second new enquiry. Everything after that is profit.
Travel agency packages and pricing
Built for travel agencies who want a clean enquiry path and every lead in one shared sheet.
Lead Starter
$500
One time setup fee
Includes
- Travel landing page focused on trip enquiries
- Travel enquiry form with the trip fields you need
- Email notifications on every submission
- Google Sheets sync
- Formgrid setup and configured
Optional monthly maintenance: $150 per month. Minor updates and priority support
Enquire about Lead Starter
Most Popular
For agencies who want destination pages, UTMs, pipeline, and reminders configured out of the box.
Lead Engine
$950
One time setup fee
Includes
- Full travel website with stronger enquiry flow
- Advanced trip enquiry form with destination, dates, travellers, budget, and special requirements
- Google Sheets sync with automatic column headers
- UTM tracking configured
- Lead pipeline set up
- Follow up reminders configured
- 30 days of support included
Optional monthly maintenance: $250 per month. Site updates, monthly lead report, and priority support
Enquire about Lead EngineFor tour operators who want several destination or package pages and automated replies to every enquiry.
Lead Machine
$1,500
One time setup fee
Includes
- Everything in Lead Engine
- Up to 3 destination or package pages (regions, safari types, honeymoons, and more)
- Multiple forms for different trip types or enquiry types
- Custom auto-responder emails to people who submit your form
- Monthly performance report
- 60 days of support included
Monthly maintenance included: $350 per month for the first 3 months, then optional
Enquire about Lead MachineIf your system does not generate at least 3 genuine enquiries within 30 days, I will refund your setup fee in full.
To qualify, the website must be live, and you must be actively driving traffic (e.g. Instagram, ads, SEO, or an existing audience). I will guide you on this during setup.
Frequently Asked Questions
Common questions from travel agency and tour operator owners before getting started.
No. This is a credibility website with a trip enquiry form, not a booking engine or payment gateway. Most small travel agencies and tour operators do not need flight or hotel APIs yet. You collect destination, dates, travellers, and budget first, then close the trip over WhatsApp or email where you already work. Booking engines are a different, more expensive product category.
Most travel setups go live in 3 to 5 business days. The Lead Starter package is typically done in 2 to 3 days. The Lead Engine and Lead Machine packages take 4 to 5 days because they involve more destination or package pages, UTM tracking, and follow-up reminder setup.
Yes. If you already have a travel agency website, we can add a trip enquiry form, Google Sheets sync, lead pipeline, and follow-up reminders to what you have. If you need a new site, each package includes a focused website or landing pages built to turn Instagram and search visitors into organised enquiries.
Lead Engine and Lead Machine include stronger multi-page setups. Destination and package pages showcase trips with photos and details, then send visitors into the same enquiry form so you capture trip context before you reply. Lead Machine can include up to three destination or package pages for different regions or trip types.
The form collects a WhatsApp number along with trip details so you can continue the conversation where travellers already expect to chat. You get an email and dashboard lead first, then follow up on WhatsApp with context instead of starting from a vague "hi" DM.
Every package includes a custom travel enquiry form, instant email notifications, a live Google Sheet for every new enquiry, a dashboard so you can move each lead from New to Contacted to Converted, follow-up reminders, and source tracking so you know whether enquiries came from Instagram, Google, or referrals. Lead Engine and Lead Machine add stronger pages and tracking configuration.
Yes. If your system does not produce at least three real enquiries in the first 30 days, you get your full setup fee back. Fair conditions apply: your page must be live and you need to be sending real visitors through Instagram, ads, organic search, or an existing audience.
Tell me about your business
This is a quick enquiry, not a sales call. Share your situation and I will reply within 24 hours. No obligation.