Event Registrations

Get an Event Registration System Built for You, Not by You

A complete registration setup with the form, attendee roster, email alerts, and follow-up reminders already wired together, live in 3 to 5 days.

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Quick Answer

Formgrid Services fits event organizers because every package delivers structured registration data instead of unformatted emails, a live Google Sheets roster the whole team can see, a registration pipeline with New, Confirmed, and Attended statuses, and follow-up reminders for anyone who has not paid or completed a waiver. Setup from $500. Live in 3 to 5 days. This is the done-for-you registration system, not the free self-serve builder.

The problem most event registration setups have

Registrations arrive as unstructured emails. One long block of text. No clear sections. No labels your team can scan under pressure.

Someone on the team retypes names, sessions, dietary needs, and payment notes into a spreadsheet by hand. Headcounts drift. Details get missed when volume spikes before a deadline.

Nobody has a clear pipeline for who is confirmed versus who still owes a fee or a signed waiver. Incomplete entries sit in inboxes until they are forgotten.

You are running the event. The registration system should not become a second full-time job.

Two organizers already using Formgrid this way

Sports events

Annie Libby

Event Manager, San Diego Endurance Riders

Annie ran endurance horse riding events where registrations arrived as one unformatted email block her event manager had to manually scan.

She now uses Formgrid with a custom email template and Google Sheets sync, structured into rider information, horse details, session selection, and payment summary.

“Formgrid solved the problem quickly and even created a custom email template tailored to our form. The level of personal support was impressive.”

Pageants and fairs

Norma McGuire

Organizer, Tazewell County Fair Pageant

Norma runs an 18-field pageant entry form covering contestant details, age division and time slot selection, parent/guardian consent, pricing tiers ($45 Beauty, $20 Photogenic, $20 Most Beautiful, or $75 for all three before the deadline), and PayPal payment instructions with a stated convenience fee.

Volume has been high: 96 total entries received, with 73 in the most recent 30 days as the pageant deadline approached.

What happens when the system works

  1. 1

    A registrant fills your event registration form with the fields your event needs.

  2. 2

    The registration lands in your Formgrid dashboard instantly as New.

  3. 3

    A new row appears in your Google Sheets roster. Your whole team can see it without logging into anything new.

  4. 4

    You get an email notification with the full structured details, not one unformatted block.

  5. 5

    You mark the registration Confirmed once payment or a waiver is complete. Attended when they show up.

  6. 6

    A follow-up reminder fires automatically for anyone still pending so incomplete entries do not get lost.

What Is Included

Everything behind your registration form

Registrants submit once. You get a tracked entry, a shared roster row, and a clear email with the details your team needs to confirm attendance.

Registration pipeline

Every registration becomes a tracked entry

New when someone submits. Confirmed when payment or a waiver is complete. Attended when they show up. See who still owes something before event day.

Formgrid lead pipeline showing New Contacted Converted stages
Lead status and pipeline view in the Formgrid dashboard

Google Sheets sync

Your team sees the roster in real time

Each registration appears as a new row in Google Sheets within seconds. Names, sessions, dietary needs, payment notes, and waiver fields land in one shared sheet without extra logins.

Form submissions syncing to Google Sheets automatically

Email notifications

Instant alerts with structured registration details

Every submission triggers a formatted email with clear sections, not one unformatted block. Your team can scan rider, contestant, session, payment, or waiver details in seconds.

Instant email notification for a new form submission

Follow up reminders

Pending fees and waivers do not get lost

Set a follow-up date on any registration that still needs payment or a signed waiver. On that date you get an email reminder with the registrant details and your notes.

Formgrid follow up reminder email with lead details

Other Formgrid Services industries

Formgrid Services uses the same lead system across industries. If you work in another vertical, these pages show how it is adapted for that audience.

One well-run event can mean dozens or hundreds of registrations. This system pays for itself the first time your team stops retyping entries by hand. Everything after that is time and accuracy you keep.

Event registration packages and pricing

Built for organizers who want a clean registration path and every entry in one shared sheet.

Lead Starter

$500

One time setup fee

Includes

  • Event landing page focused on registrations
  • Registration form with the fields you need
  • Email notifications on every submission
  • Google Sheets sync
  • Formgrid setup and configured

Optional monthly maintenance: $150 per month. Minor updates and priority support

Enquire about Lead Starter
Most Popular

For organizers who want pipeline statuses, custom email templates, and reminders configured out of the box.

Lead Engine

$950

One time setup fee

Includes

  • Fuller event page with stronger registration flow
  • Advanced registration form with sessions, divisions, dietary needs, waivers, or payment notes
  • Google Sheets sync with automatic column headers
  • Custom email notification template
  • Registration pipeline set up (New, Confirmed, Attended)
  • Follow up reminders configured
  • 30 days of support included

Optional monthly maintenance: $250 per month. Form updates, monthly registration report, and priority support

Enquire about Lead Engine

For multi-day or multi-division events that need several forms and automated replies to every registrant.

Lead Machine

$1,500

One time setup fee

Includes

  • Everything in Lead Engine
  • Up to 3 registration pages or event variants (divisions, sessions, age groups, and more)
  • Multiple forms for different entry types
  • Custom auto-responder emails to people who register
  • Monthly performance report
  • 60 days of support included

Monthly maintenance included: $350 per month for the first 3 months, then optional

Enquire about Lead Machine

If your system does not generate at least 3 genuine registrations within 30 days, I will refund your setup fee in full.

To qualify, the registration page must be live, and you must be actively promoting the event (e.g. email list, social posts, ads, or an existing audience). I will guide you on this during setup.

Frequently Asked Questions

Common questions from event organizers before getting started.

No. Formgrid still offers a free self-serve builder on the event registration forms page if you want to build it yourself. This page is the paid Formgrid Services setup for organizers who want the form, Google Sheets roster, pipeline, email alerts, and reminders built and delivered for them.
Most event registration setups go live in 3 to 5 business days. Lead Starter is typically done in 2 to 3 days. Lead Engine and Lead Machine take 4 to 5 days because they include more form fields, custom email templates, pipeline statuses, and follow-up reminder configuration.
Yes. If you already have a registration form or event website, we can connect it to Formgrid, add Google Sheets sync, a registration pipeline, email notifications, and follow-up reminders. If you need a new page or form, each package includes a focused registration setup built around your event fields.
The form collects the payment notes, pricing tier, and waiver or consent fields your event needs. Registrations land as New in your pipeline. Once payment clears or a waiver is complete, you mark the entry Confirmed. Follow-up reminders can fire for anyone still pending so incomplete entries do not disappear in an inbox.
Yes. Organizers of annual fairs, pageants, sports seasons, and workshops reuse the same registration system each year. You keep the form structure, sheet roster, and pipeline. Field labels, dates, pricing tiers, and reminder timing can be updated before the next open registration window.
Every package includes a custom registration form, instant email notifications, a live Google Sheet roster for every new entry, a dashboard so you can move each registration from New to Confirmed to Attended, and follow-up reminders. Lead Engine and Lead Machine add stronger form configuration, custom email templates, and more support.
Yes. If your system does not produce at least three real registrations in the first 30 days, you get your full setup fee back. Fair conditions apply: your registration page must be live and you need to be promoting the event through email, social posts, ads, or an existing audience.

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